Experienced Personal Assistant (PA) for the Niels Bohr Institute


We are looking for a driven, experienced, and grounded PA to assist the leader of a newly established, large-scale research activity. In this position, you will have the possibility to be part of building up a new research centre with high strategic priority, significant funding, and potentially major impact on the technology of tomorrow.

You will be the first person on deck in the build-up of a secretariat of eight staff members to help the principal investigator. We expect that you will also work for other research leaders in the centre when the activity is in full-scale operation.

Your job

The primary function will be to support and service the principal investigator with his logistical and practical needs, so he can focus on leading and running the activity. Recurrent tasks will be calendar scheduling, travel arrangements, financial reimbursements, meetings on all scales, and perhaps mail screening.
Other tasks will come along for sure, depending on your profile, competence, and preferences.
In the activity build-up phase, we expect the candidate to liaise with all relevant sectors of the university (communications office, finance, HR, leadership, campus administration) to help the principal investigator get off on the right foot.
Given the nature of the job, we expect you to be reachable for the principal investigator at odd hours.


We need an experienced PA. You will be the first hire in the team, so we need a person who is self-confident in the role and who will be able to lift the tasks from day one. 
We are looking for someone with the right mindset for the job: Someone who takes pride in the PA role, and in supporting other people.
The ideal candidate is fluent in Danish and English and a team player, who enjoys working in a tightly knit group of people that take pride in helping each other in peak situations.

Terms of salary and employment
We are looking for the right person to match the profile, and as such we are less concerned with where and how you were trained. You could come from eg office clerk training (HK) or academic education (AC).
The job is a full-time and permanent position. We have flex-time.
Salary will be set according to the relevant labor market collective agreement (HK-kontor/AC (Academic Officer -fuldmægtig)). It will be possible to negotiate supplements, depending on your training, profile, and experience.
The position is open from 1 September 2022 or as soon as possible thereafter.

Place of employment

Your workplace will be in the historic complex on Blegdamsvej that gave rise to four Nobel Prizes and today houses a multitude of branches of physics research.

Questions to the job

If you have questions to the position, please contact head of administration Rasmus Borum Rydahl on rydahl@nbi.ku.dk or by telephone on 30589961.


Your application should be written in English and include:

  • Letter of application
  • Curriculum Vitae
  • Copy of certificate of education

Please submit your application by clicking an “Apply Now” below. Only online applications will be accepted.


Application deadline: 8 August 2022.

We reserve the right to consider material received after the deadline, and not to consider applications that do not live up to the above-mentioned requirements.

University of Copenhagen wish to reflect the diversity of society and welcome applications from all qualified candidates regardless of age, disability, gender, nationality, race, religion or sexual orientation. Appointment will be based on merit alone.


Part of the International Alliance of Research Universities (IARU), and among Europe’s top-ranking universities, the University of Copenhagen promotes research and teaching of the highest international standard. Rich in tradition and modern in outlook, the University gives students and staff the opportunity to cultivate their talent in an ambitious and informal environment. An effective organisation – with good working conditions and a collaborative work culture – creates the ideal framework for a successful academic career.


Application deadline: 08-08-2022
Department/Location: Niels Bohr Institutet

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