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Research Project Manager Assistant (part time)

Department of Veterinary and Animal Sciences  
Faculty of Health and Medical Sciences  
University of Copenhagen  
Are you the enthusiastic person that can provide efficient and exciting administrative support for two international research groups in projects spanning from bacteria to brain research?  
We are looking for a new team member from 1 May 2018 or as soon as possible thereafter to provide crucial assistance to the groups Project Manager in providing the day-to-day administration and secretarial needs primarily to the large research projects, BrainStem ( and NextProd (, supported by Innovation Foundation Denmark. The part time position is available until 31 December 2020.  
You will be based at Frederiksberg Campus, The Department of Veterinary and Animal Sciences ( and your position will be divided between BrainStem (Stem Cell Center of Excellence in Neurology) and at the neighbouring Center for non-coding RNA in Technology and Health, both of which house busy international research groups.  
Job Description
The job will include a vast and varied number of responsibilities covering a broad range of areas including (but not limited to) the following:
  • Supporting the administrative structure in the centres as e.g. organising meetings, booking rooms, and maintaining mailing lists  
  • Organising project meetings and conferences in collaboration with the Project Manager  
  • Contact to external and internal project collaborators in relation to organising meetings and travel arrangement etc.  
  • Proof reading in both English and Danish of e.g. abstracts, project proposals and letters  
  • Registration of project relevant information using the UCPH filing system Workzone  
  • Writing newsletters as well as updating and maintaining the projects’ internal and external websites (CMS based)  
  • Financial controlling under the supervision of the Project Manager.  
  • Ad hoc tasks 
As Project Manager Assistant, you will report directly to the Project Manager, and you will be responsible for the timely completion of your assigned tasks.  
Requirements, qualifications and evaluation criteria
We expect that you:  
  • Have a Master degree in a relevant subject or other relevant qualification in administration
  • Have years of experience with administration preferably from research projects in academia
  • Are fluent in English and Danish both spoken and written (English is the working language in both groups)
  • Are computer literate with super user skills of the Ms Office package
Candidates also meeting the following criteria will be preferred:  
  • Experience with University of Copenhagen’s administrative systems e.g. WorkZone
  • Knowledge of CMS-based website management
It is recommended that the applicant in the cover letter highlight his/her expertise within each listed items one by one.  
Personal skills  
We value that you:  
  • Have good interpersonal communication and organisational skills
  • Are pro-active and always meet your deadlines
  • Are able to multi-task and to prioritise a very varied workload
  • You are robust and have the ability to deal with a wide range of people at all levels with tact and diplomacy
  • Show reasonable flexibility in regard to working hours, as e.g. as some meetings are held late and others early in the day
Are you the one making a difference?
If you are the one making a difference and hold the right qualifications, we welcome you to join our teams and assist the Project Manager with the daily tasks related to the scientific and administrative coordination for two very exciting and dynamic research groups with highly skilled international scientists.
We offer
  • An exciting and challenging half time position (18.5 hours per week) split between two dynamic and international research groups (the time is split with 80 percentage at BrainStem and 20 percentage at the Center for non-coding RNA in Technology and Health  
  • A position that will provide a broad knowledge of administrative procedures, project administration, coordination and communication  
  • Flexible working hours  
  • Good colleagues in a unique organisation  
  • Room for both personal and professional development 
Terms of employment
Salary and other terms and conditions of appointment are set in accordance with the agreement between the Ministry of Finance and AC (Danish Confederation of Professional Associations).
The position is part time with 18.5 weekly working hours and time limited to 31 December 2020.  
For further information about the position, please contact Project Manager Betina Wingreen Jensen by email or phone +45 2151 0932.  
Foreign applicants may find the following link useful: (International Staff Mobility).  
Your application must be submitted electronically on UCPH’s Jobportal by clicking “Apply now” below. CV and other relevant documents must be included.
Deadline for applications is 2 April 2018.  Any applications received after this time or incomplete will not be considered.
The University of Copenhagen wishes to reflect the diversity of society and welcomes applications from all qualified candidates regardless of personal background.


Part of the International Alliance of Research Universities (IARU), and among Europe’s top-ranking universities, the University of Copenhagen promotes research and teaching of the highest international standard. Rich in tradition and modern in outlook, the University gives students and staff the opportunity to cultivate their talent in an ambitious and informal environment. An effective organisation – with good working conditions and a collaborative work culture – creates the ideal framework for a successful academic career.


Betina Wingreen Jensen


Application deadline: 02-04-2018
Employment start: 01-05-2018
Working hours: Part-time
Department/Location: Institut for Veterinær- og Husdyrvidenskab

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